May or June: Set dates for the book sale and send them to the Principal so he/she can apply for community use of schools. Make sure you send him/her a detailed list of when shifts will be, so that the school can be open and custodial staff can be booked for those times. Consider the timing of religious holidays, March break and PD days.

September:

• Ask the Principal to book tables from the school board for the book sale.
• Send book sale dates to the Principal and staff
• Tell parents, teachers and school council the book sale dates. Start recruiting section leads, members of executive committee
• Recruit a staff representative
• 
  

October:

• First planning meeting with executive committee

November

• Have a table or posters at parent-teacher interviews to advertise the book sale and let families know that they are encouraged to volunteer for at least 2 shifts.
  
• Add sale to booksalefinder.com

December

January:

• order banners to advertise book sale on the school
  
• Design posters
• Ask a member of the staff (e.g., Mme Pritchard) to organize when each class comes to shop on Children's Day)
• Contact Glebe Collegiate to recruit student volunteers for welcoming & accessibility jobs
  
• Ask teachers for student art for the book sale
• Contact organizer at Elgin Street Public School to see if they want to borrow our shelves and crates. If so, arrange pick-up and drop-off times with Principal
  
• Give Principal list of all the times we need to be in the school during book sale set-up, sale and take-down. This allows the Principal to book custodial staff.
  
• Begin to contact groups who might be interested in leftover books
• Begin to contact those on advertising list
• Ad book sale

February

Recruit school council representatives for money counting shifts

Make and distribute gift certificates to administration and custodial staff.

Place ad in Glebe Report

Ad book sale to Glebe BIA calendar

Ask principal for permission to come in to speak to teachers at meeting in late Feb or March to give them info on the sale.

March

Talk to teachers about the book sale. Go over times, how much money children can bring, what they should tell students (e.g., no more than one per series), how much time the students will have, where the money goes, how much each staff member (teachers & ECEs) get and when staff can choose their books. Have copies of print out made in the office for teachers to have accurate dates and info. (DRAFT letter available in Communications folder).

Arrange with Lisa Greaves (Octopus Books) about when she will be able to come to advise on pricing

Arrange to borrow sandwich boards from real estate agents (2017, 2018, 2019 we asked Dan Moloughney Dan@OttawaUrbanRealty.com)

Arrange a time with librarian to collect books on Children's Day.

Ask office staff to confirm that wifi will be available during the book sale and not turned off by the Board.

April

Before the sale

send a final communication to the school community to let them know

Order Moneris pinpads (for credit card and debit card processing) two weeks before the sale.

Ask for two iPads, along with iTunes passwords and cables from principal.

After the sale:

Redistribute books.

Return Moneris pinpads.

Return iPads and cables.