The best way to avoid duplication of work is to clearly understand our team and our team members' roles and responsibilities, and to keep effective and open communication to develop work transparently. Effective communications across all levels is the main driver to success; asking frequent questions and seek clarity are learning opportunities, continuous learning is our motto. The Community Builders Team is readily available to assist you to set-up some team building activities and to share tips and tricks such as the ones listed here:

1. QAQC process at the start of any work to make sure we are doing the right work in the right way.
2. Use the make ready process found in the Last Planner® System so that when work needs to be done, we have the time, the resources and the tools to complete it.
3. Using the DCI (D=Person responsible/accountable for the deliverable/the work, C=co-creators who assist directly in completing the work, and I=influencers, interested people but not directly doing the work) makes roles clear and establishes accountability. When communicated across the team, this should avoid two people doing the same work.
4. Holding daily or thrice weekly stand-up meeting. These 15 minutes meetings, happen frequently and align work with timelines and resources.
5. Holding purposeful team meetings with minutes or action logs are also helpful in making sure that work is not duplicated by the team.
6. Program Integration Meetings such as the weekly Wednesday ones where multiple teams share the work they are doing. These are good places to get cross communication around the Program and understand how the completion of work on other projects might affect your work.
7. Be clear about the meeting objective and have the right players present, confirming their role in support of the meeting objective.

The Community Builders Team sits at the IPO, come and talk to Lauren, Dick or Sylvie for additional tools or how to practice the above-mentioned tools on a regular basis to build strong and effective teams.