Check the advice from the authorities in the community where you plan to hold the meeting or event. Follow their advice.

• Develop and agree a preparedness plan to prevent infection at your meeting or event.
  • Consider whether a face-to-face meeting or event is needed. Could it be replaced by a teleconference or online event?
  • Could the meeting or event be scaled down so that fewer people attend?
  • Ensure and verify information and communication channels in advance with key partners such as public health and health care authorities.
• Pre-order sufficient supplies and materials, including tissues and hand sanitizer for all
  participants. Have surgical masks available to offer anyone who develops respiratory
  symptoms.
  • Actively monitor where COVID-19 is circulating. Advise participants in advance that if they
    have any symptoms or feel unwell, they should not attend.
  • Make sure all organizers, participants, caterers and visitors at the event provide contact details: mobile telephone number, email and address where they are staying. State clearly that their details will be shared with local public health authorities if any participant becomes ill with a suspected infectious disease. If they will not agree to this they cannot attend the event or meeting.
• Develop and agree a response plan in case someone at the meeting becomes ill with symptoms of COVID-19 (dry cough, fever, malaise). This plan should include at least:
  • Identify a room or area where someone who is feeling unwell or has symptoms can be
    safely isolated
  • Have a plan for how they can be safely transferred from there to a health facility.
  • Know what to do if a meeting participant, staff member or service provider tests positive for COVID-19 during or just after the meeting
  • Agree the plan in advance with your partner healthcare provider or health department.