Regardless of the size of your team, the first step is to create or review the job profiles of existing team members. If you don't have job profiles already, use the template provided to create them now. If you already have team profiles, go through every one of them and add ALL TASKS that the current person does, both officially as part of their role, and as part of their day-to-day work. Include reporting, taking out the trash, everything that is currently "getting done" at the office.

Use the attached job description template to fill out (or ask employees to fill out) current job descriptions.