Like other responsibilities of officers and directors, planning the annual meeting is a job that may be delegated in part to the members themselves. The more members who feel a personal responsibility in making the meeting a success, the more successful the meeting is likely to be.

To help plan and carry out the meeting, the board president may appoint a number of special committees to work with the association's officers and directors. Among these could be program, attendance, meal, entertainment, and nominating committees.

A leader for each committee should be named. The jobs to be done and the order in which they are to be accomplished should be listed in detail and discussed with each leader.

In some larger associations covering wide territories, local annual meeting committees have been appointed in each district to contribute suggestions and contact members.