An annual meeting requires certain paraphernalia to dress it up and keep it moving. Assembling these odds and ends is a job in itself and may well be entrusted to a "props manager." The props manager should be in on planning from the start so the necessary items can be listed and secured.

These items may include everything from pencils and paper (for voting) to charts, diagrams, microphones, and projectors (to illustrate talks). "Props" may include programs, tickets, name tags, financial and business reports for the members, and other printed materials; also, a gavel, water, and other items. Some of these may be obtained on short notice, but others might take days or weeks to prepare.