There are 4 rules to building your own processes:

• Discover - this is when you try to understand the history of the existing process. Ask why is it being done this way?
• Design - this is where you're going to build a new procedure from the things you've learned. You'll want to do this in 3 phases: always do the process first yourself, the second time think about systematizing, and finally systematize it.
• Deploy - take your process to your employees and teamates and find out what's working and what isn't.
• Debug - keep fixing all the problems within your new process until everything is resolved and running smooth.