Before you even get to interview with potential customer service
reps, you'll want to identify the right type of candidate. Here are
a few of the most important characteristics to look for:
- They must actually want the job - Find that rare person
who actually likes being helpful and talking to people.
- They must have huge levels of empathy - For anyone,
responding to support ticket after support ticket can wear you
down. You can learn skills, but if you don't come in with a high
level of empathy, you'll break quickly.
- They must know how to troubleshoot - They don't have to
be technical, but if they don't know how to work through an issue
they'll be in trouble (or even better, someone who enjoys
solving puzzles) They should lean towards scientific method and
root cause analysis. I test this by giving them a fictional company
with a generic customer issue ("your company sells tape
deck-to-iPod converters, and a customer writes in and says theirs
doesn't work") and finding out what questions they'd ask to get
more insight on this issue.
- They must have a fire for defending customers - It can
be hard to get customer issues and feedback into the development
queue, and often requires some serious determination. If your
customer service representative is a pushover, this won't ever
happen, and your customers will be miserable.
- They must be able to handle the worst in people -
Frustrated customers can be incredibly harsh. If your support
hire can't handle occasionally being called a bad name, they should
go home. The last customer can't affect the way they'll treat the
next one.
- They must know how to have fun and laugh at the world -
Customer service is intense and unless you can find the little
bits of fun in it, you're going to burn out. I often ask people
what they'd do if they get a ticket from someone claiming to be
Scruffy McGee, a sentient talking dog. If they say that they'd hang
up the phone, they're out. If they say they'd offer them a dog
treat, they're in.